Legal
Terms & Conditions

Agreed Terms and Conditions between Oxford Global Marketing Ltd and the Delegate:

The Delegate Booking Fee includes: lunches and refreshments throughout the congress day, conference presentations and panel sessions, scheduled one-to-one meetings and networking/social events, conference and speaker notes. Delegates may attend, free of charge, all sessions arranged by the Organiser.

An admin surcharge of £50 plus VAT will be applied to payments settled following the receipt of an invoice. This charge will not be applied to payments settled online.

Vendor Delegates will not be eligible for one to one meetings unless they purchase a sponsorship meetings package. These can only be purchased directly from Oxford Global Marketing Ltd and not via the online booking facility.

Please note that Oxford Global have the right to refuse bookings if a delegate registers under the wrong category.

Please note that Oxford Global have the right to refuse bookings if a delegate registers under the wrong category.

In order to maintain the ratio of buyers/sellers and the delegate profile of the attendees, the organisers reserve the right to refuse or cancel admission. In the event an individual delegate pass is cancelled then notice will be put in writing and any delegate fee paid will be refunded.

If you are offered a free delegate pass and you are unable to attend the Event, you may nominate a substitute of equal standing (in terms of business and financial responsibility). A substitute delegate must be nominated within a week of cancellation and must be approved by the Organiser in advance in order to avoid a non-attendance charge of £200 plus VAT being applied.

Your complimentary delegate place is not officially confirmed until we have had chance to check that you qualify for the complimentary pass. Please do not make any travel arrangements before we have confirmed acceptance of your application. We will not be liable for any expenses incurred.

Each Delegate must complete the online delegate registration form issued by the Organiser on receipt of the Delegate Booking Form. This information will only be used for the organisation of the conference, for material produced for Delegates and Sponsors and to facilitate the networking sessions.

If a Registered Delegate is unable to attend the Event, he/she may nominate a substitute of equal standing within their Company. A substitute delegate must be nominated within a week of cancellation and must be approved by the Organiser in advance in order to avoid cancellation charges being applied. Unless otherwise agreed as set out in the booking process or otherwise in writing by the Organisers; Delegates and vendor delegates are subject to the following charges and refunds upon withdrawal or cancellation.

More than 6 months prior:                         35% cancellation fee / 65% refund
Between 6 and 3 months prior:                 75% cancellation fee / 25% refund
Less than 3 months prior to the event:    Full cancellation fee / No refund

The data controller is the Organiser (Oxford Global Marketing Ltd). Registration details will be retained and used in accordance with our privacy policy.

  1. Our prize draw is organised by Oxford Global Marketing Ltd, a registered limited company (Registered in England No. 06408327) whose registered address is Highview House 1st Floor, Tattenham Crescent, Epsom, Surrey KT18 5QJ.


How to enter

  1. Entries received after the stated closing date will not be accepted.
  2. Our prize draw is free to enter and no purchase is necessary
  3. Oxford Global Marketing Ltd. will not accept responsibility for entries that are lost, mislaid, damaged or delayed in transit, regardless of cause, including, for example, as a result of any postal failure, equipment failure, technical malfunction, systems, satellite, network, server, computer hardware or software failure of any kind.
  4. By submitting an entry, you are agreeing to be bound by these Terms and Conditions. If you have any questions, please contact info@oxfordglobal.co.uk
  5. Oxford Global Marketing Ltd. reserves the right to refuse entry, or refuse to award the prize to anyone in breach of these terms and conditions.


Eligibility

  1. Unless otherwise stated, our prize draw is open to all except employees of Oxford Global Marketing Ltd., their families, agents or any third party directly associated with administration of the prize draw.
  2. Entrants under 18 must get consent from their parent(s) or legal guardian(s) before entering. The parent(s) or legal guardian(s) of entrants under 18 agree to these Terms and Conditions on behalf of the entrant.
  3. Only one entry per person is permitted.
  4. In entering, you confirm that you are eligible to do so and eligible to claim any prize you may win. Oxford Global Marketing Ltd. may require you to provide proof that you are eligible to enter the prize draw or competition.
  5. Oxford Global Marketing Ltd. reserves all rights to disqualify you if your conduct is contrary to the spirit or intention of the prize draw.


The Draw

  1. A winner will be chosen by random draw performed by a computer process within one month of the prize draw or competition ending.
  2. The winner will receive details of the prize.
  3. The winner will be notified by email or telephone (using details provided at entry) within 7 days of being chosen and must provide a postal address to claim their prize. If a winner does not respond to Oxford Global Marketing Ltd. within 14 days of being notified, then the winner’s prize will be forfeited and Oxford Global Marketing Ltd. will be entitled to select another winner in accordance with the process described above.
  4. The prize will be sent to the winner within 14 days of responding to Oxford Global Marketing Ltd.
  5. The prize is non-exchangeable, non-transferable and no cash alternative is offered. Oxford Global Marketing Ltd. reserves the right to replace the prize with an alternative prize of equal or higher value if circumstances beyond Oxford Global Marketing Ltd.’s control makes it necessary to do so.
  6. The decision of Oxford Global Marketing Ltd. regarding any aspect of the prize draw is final and binding and no correspondence will be entered into about it.
  7. Oxford Global Marketing Ltd. reserves the right to hold void, cancel, suspend, or amend the promotion where it becomes necessary to do so.


Limitation of liability

  1. Insofar as is permitted by law, Oxford Global Marketing Ltd., its agents or distributors will not in any circumstances be responsible or liable to compensate the winner or accept any liability for any loss, damage, personal injury or death occurring as a result of taking up the prize except where it is caused by the negligence of Oxford Global Marketing Ltd., its agents or distributors or that of their employees. Your statutory rights are not affected.


Data protection and publicity

  1. Oxford Global Marketing Ltd. is committed to protecting and respecting your privacy and will only use your personal information in accordance with these Terms and Conditions and Oxford Global Marketing Ltd.’s Privacy Policy which is available on our website: https://www.oxfordglobal.co.uk/legal/#terms
  2. By entering, you agree that any personal information provided by you with your entry may be held and used by Oxford Global Marketing Ltd. or its agents and suppliers to administer the competition.


Governing law

  1. All our prize draws and competitions will be governed by English law and entrants to the prize draw submit to the jurisdiction of the English courts.
  2. Oxford Global Marketing Ltd. reserves the right to update these Terms and Conditions from time to time and any updated version will be effective as soon as it is published on the website.

The Organiser will determine the scope and content of Congress conference events, seminars, workshops and activities throughout the Event.

The Organiser reserves the right to cancel the Event without liability to Delegate’s Company or individual Delegate. If for any reason the Organiser has to cancel or postpone this Event, the Organiser reserves the right to transfer this Booking to another Congress within the same sector to be held within twelve months. Should another Congress in the same sector not be available within this period, the Booking Fee will be refunded.

For promotional purposes, there may be professional photography and video production taking place during the conference. Delegates who do not wish to be filmed or recorded should advise the organisers by email to operations@oxfordglobal.co.uk, prior to the event.

These terms and conditions are binding upon the delegate submitting a registration form.

Cookies

Cookies are small text files that are placed on your computer by websites that you visit. They are widely used in order to make websites work, or work more efficiently, as well as to provide information to the owners of the site.

We use cookies for Google Analytics:

These cookies are used to collect information about how visitors use our website. We use the information to compile reports and to help us improve the website. The cookies collect information in an anonymous form, including the number of visitors to the website and blog, where visitors have come to the website from and the pages they visited.

Read Google’s overview of privacy and safeguarding data

How do I change my cookie settings?

Most web browsers allow some control of most cookies through the browser settings. To find out more about cookies, including how to see what cookies have been set, visit www.aboutcookies.org or www.allaboutcookies.org.

Find out how to manage cookies on popular browsers:

Google Chrome
Microsoft Edge
Mozilla Firefox
Microsoft Internet Explorer
Apple Safari

To opt out of being tracked by Google Analytics visit http://tools.google.com/dlpage/gaoptout.

Most browsers allow you to reject all cookies, whilst some browsers allow you to reject just third-party cookies. Blocking all cookies will, however, have a negative impact upon the usability of many websites.

In addition, and in common with many other websites and online services, we may use “cookies” to store and sometimes track information about you, such as your Internet Protocol (IP) address. A cookie is a small amount of data sent from the server which is stored on your PC’s hard drive. You may see a message on our Websites before we store a cookie on your computer which describes the types of cookies we use and what information they might collect. We may also use banners and pop-ups from time to time to give you options around cookies use. You can also set your browser to refuse cookies or ask your browser to show you where cookies have been set up. Please note however that certain services are only activated by the presence of a cookie and, if you choose to reject the cookie, a particular on-line feature may not be available to you. You can learn more about cookies here.

We use a combination of Google Analytics & other targeting cookies on our websites:

Targeting cookies:

These cookies record your visit to the Websites, the pages you have visited and the links you have followed. We will use this information to make the Websites and any content sent to you more relevant to your interests.

Google Analytics:

Google Analytics is a web analytics service provided by Google, Inc. Google Analytics sets cookies in order to allow us to evaluate and report on the use of our website. It is widely used across the web and all data is anonymised meaning the cookies carry no personally identifiable information.

These cookies help us to understand our visitor’s behaviour and allow us to make improvements to better our user’s experience.

Privacy Policy

Who We Are:

We (or “us”) are references to Oxford Global Marketing Ltd. For the purpose of Data Protection legislation, the data controller is Oxford Global Marketing Ltd, a registered limited company (Registered in England No. 06408327) whose registered address is Highview House 1st Floor, Tattenham Crescent, Epsom, Surrey KT18 5QJ.

Oxford Global is committed to safeguarding the privacy of the users of our websites, customers and other contacts, while providing a service which is tailored to suit your needs. We endeavour to ensure that all information from which you can be identified (“Personal Information”) provided to, or otherwise obtained by, us is handled in accordance the EU General Data Protection Regulation (which replaces the Data Protection Act 1998) and all similar or related legislation (the “Data Protection Legislation”). Please take a moment to read our Privacy Policy as it (together with our general terms and conditions) sets out the basis on which any Personal Information Oxford Global collects from you, or that you provide to Oxford Global, will be processed. By visiting our websites you are agreeing with the practices described in this Privacy Policy.

Oxford Global reserves the right to change the terms of this Privacy Policy from time to time and will post any changes on this page. Please check back to see any updates.

The purposes of data processing

If you complete a form on any of our websites in order to access our services, or by corresponding with us by phone, e-mail or otherwise, the personal data you provide may be collected by Oxford Global Marketing Ltd. This includes information you provide if you register to attend a congress, register your interest to receive a congress agenda, sponsorship brochure, live or recorded webinar, enquire for general information or post content to a website. The information you give us may include your name, employer, job title, e-mail address and phone number.

In addition, and in common with many other websites and online services, we may use “cookies” to store and sometimes track information about you. For more information about cookies, please see the section on this website titled Cookies.

We will only use your Personal Information (including information about you that we receive from other sources) in the following ways (depending on the types of information): (i) so that we can perform a contract with you (including for services, for entry into a prize draw or other agreement); (ii) for the purposes of a legal obligation; or (iii) in our legitimate interests (including certain marketing, to carry out and improve our business, analyse the use of our websites and services, or support our customers and website users).

Personal Information processed for marketing purposes will be stored on Oxford Global Marketing Ltd.’s database (either in accordance with your consent or, our legitimate interest).

Where we are marketing pursuant to our legitimate interest, Oxford Global Marketing Ltd will contact you via email or telephone, with information that we believe is relevant to you (on a congress and its relevant resources content). You will need to notify us if do not want to receive this particular event information, other relevant marketing information or in the event you withdraw your consent. In which case your profile will be updated and we will delete your personal information (usually within 1 week of your notification to us) unless we are otherwise permitted by law to retain it.

Should you request us to amend your data, we will also endeavour to do this within 1 week of you notifying us. You may receive communications for this transitional period while we process your request.

Oxford Global Marketing Ltd will also use your Personal Information in aggregate form (i.e. so that no individual is identifiable) to determine demographic profiles in order to: develop marketing profiles and assist in strategic development, enable site audits to be performed and enable Oxford Global Marketing Ltd to review, develop and improve the services which it offers.

In addition, Oxford Global Marketing Ltd will use your information to notify you about changes to our services.

Keeping your personal information up to date

Oxford Global Marketing Ltd take all reasonable action to ensure that the information we collect and use is accurate, complete and up to date. However, the accuracy of the information depends to a large extent on the details you provide. That’s why we recommend that you keep us up to date with changes to your personal details/preferences and let us know if there are any errors in our information. We perform regular reviews of our data and records retained are not kept for longer than necessary.

To whom is your personal information disclosed?

When you register for an event or a digital product (including but not limited to webinars, digital workshops, digital conferences), an account will be created with a third party data controller, Swapcard. Your account will be populated with all the information that you entered on registration with us. Subject to your preferences, this account will allow you to access to the platform and the attendees’ list to network before, during and after the event. Please see Swapcard’s privacy policy for information about how it processes your personal data.

Where you have your badge scanned at one of our events by a sponsor or exhibitor we will share your Personal Information with that sponsor or exhibitor so that you may keep in touch with them. Having your badge scanned is the equivalent to handing over your business card. In this case, or if you provide your Personal Information directly to any sponsor or exhibitor in any other way, we are not responsible for that sponsor or exhibitor’s processing of your Personal Information and we encourage you to read that sponsor or exhibitor’s privacy policy for more information about them.

Please note that for virtual events, and subject to your preferences, visiting a virtual stand, downloading documents, viewing a sponsor presentation or attending a webinar shall also cause your Personal Information to be shared with the relevant sponsor or exhibitor as if you had your badge scanned.

We may also share your Personal Information with other selected third parties including business partners, suppliers and sub-contractors for the performance of any contract we enters into with them or you.

Your Rights

  • The right to be informed about processing of your personal data.
  • The right to have your personal data corrected in case of inaccuracy and to have incomplete personal information completed.
  • The right to object to processing of your personal data.
  • The right to restrict processing of your personal data.
  • The right to erasure of your personal data.
  • The right to request access to your personal data and information about how we process it.
  • The right to move your personal data (Data Portability).
  • The right to withdraw consent (where use of personal information is based on consent).

For further information in relation to these rights, please see the Information Commissioner’s Office website.

If you wish to exercise any of the rights set out above, please contact us by writing to info@oxfordglobal.co.uk, or visit our preference centre.

How do we protect your information?

Oxford Global is committed to data security and will take the appropriate technical and organisational measures to ensure that your Personal Information is treated securely.

Oxford Global takes steps to guard against unauthorised access to the Personal Information of the users of the Websites. Although it makes every effort to create a secure environment for your Personal Information, Oxford Global cannot guarantee the safety of any Personal Information which is transmitted to us on-line and/or via email as, unfortunately, the transmission of information via the internet is not completely secure. Although Oxford Global will take appropriate technical and organisational measures to protect your Personal Information, any transmission is at your own risk. Once we have received your information, we will use appropriate technical and organisational measures to try to prevent unauthorised access.

We will only keep your Personal Information for as long as we reasonably require and, in any event, only for as long as the Data Protection Legislation allows.

Where Oxford Global has given you (or where you have chosen) a password which enables you to access certain parts of the Websites, you are responsible for keeping this password confidential. We ask you not to share a password with anyone.

Contacting us

If you have any questions or concerns about Oxford Global Marketing Ltd.’s use of your personal information, please email info@oxfordglobal.co.uk or write to: Oxford Global Marketing Ltd., 2nd Floor Godstow Court, Minns Business Park, Botley, Oxford, OX2 0JB.

We produce cutting edge congresses and summits for the Life Sciences Industry, bringing together industry leaders and solution providers at a senior level, creating the opportunity to partner, network and knowledge share.

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Submit your details to register your interest & to be kept up to date about relevant events. You may opt-out at any time. Please check our Privacy Policy to see how Oxford Global protects and manages your data.