These terms and conditions are binding upon the delegate submitting a registration form.
Agreed Terms and Conditions between Oxford Global Marketing Ltd and the Delegate:
The Delegate Booking Fee includes: lunches and refreshments throughout the congress day, conference presentations and panel sessions, scheduled one-to-one meetings and networking/social events, conference and speaker notes. Delegates may attend, free of charge, all sessions arranged by the Organiser.
An admin surcharge of £50 plus VAT will be applied to payments settled following the receipt of an invoice. This charge will not be applied to payments settled online.
Vendor Delegates will not be eligible for one to one meetings unless they purchase a sponsorship meetings package. These can only be purchased directly from Oxford Global Marketing Ltd and not via the online booking facility.
If you are offered a free delegate pass and you are unable to attend the Event, you may nominate a substitute of equal standing (in terms of business and financial responsibility). A substitute delegate must be nominated within a week of cancellation and must be approved by the Organiser in advance in order to avoid a non-attendance charge of £200 plus VAT being applied.
Your complimentary delegate place is not officially confirmed until we have had chance to check that you qualify for the complimentary pass. Please do not make any travel arrangements before we have confirmed acceptance of your application. We will not be liable for any expenses incurred.
Each Delegate must complete the online delegate registration form issued by the Organiser on receipt of the Delegate Booking Form. This information will only be used for the organisation of the conference, for material produced for Delegates and Sponsors and to facilitate the networking sessions.
If a Registered Delegate is unable to attend the Event, he/she may nominate a substitute of equal standing within their Company. A substitute delegate must be nominated within a week of cancellation and must be approved by the Organiser in advance in order to avoid cancellation charges being applied. Delegates and vendor delegates are subject to the following charges and refunds upon withdrawal or cancellation.
More than 6 months prior: 35% cancellation fee / 65% refund
Between 6 and 3 months prior: 75% cancellation fee / 25% refund
Less than 3 months prior to the event: Full cancellation fee / No refund
The Organiser will determine the scope and content of Congress conference events, seminars, workshops and activities throughout the Event.
The Organiser reserves the right to cancel the Event without liability to Delegate’s Company or individual Delegate. If for any reason the Organiser has to cancel or postpone this Event, the Organiser reserves the right to transfer this Booking to another Congress within the same sector to be held within twelve months. Should another Congress in the same sector not be available within this period, the Booking Fee will be refunded.
For promotional purposes, there may be professional photography and video production taking place during the conference. Delegates who do not wish to be filmed or recorded should advise the organisers by email to firstname.lastname@example.org, prior to the event.
These terms and conditions are binding upon the delegate submitting a registration form.
Cookies are small text files that are placed on your computer by websites that you visit. They are widely used in order to make websites work, or work more efficiently, as well as to provide information to the owners of the site.
These cookies are used to collect information about how visitors use our website. We use the information to compile reports and to help us improve the website. The cookies collect information in an anonymous form, including the number of visitors to the website and blog, where visitors have come to the website from and the pages they visited.
How do I change my cookie settings?
Most web browsers allow some control of most cookies through the browser settings. To find out more about cookies, including how to see what cookies have been set, visit www.aboutcookies.org or www.allaboutcookies.org.
Find out how to manage cookies on popular browsers:
To opt out of being tracked by Google Analytics visit http://tools.google.com/dlpage/gaoptout.
Most browsers allow you to reject all cookies, whilst some browsers allow you to reject just third-party cookies. Blocking all cookies will, however, have a negative impact upon the usability of many websites.
Who We Are:
We (or “us”) are references to Oxford Global Marketing Ltd. For the purpose of Data Protection legislation, the data controller is Oxford Global Marketing Ltd, a registered limited company (Registered in England No. 06408327) whose registered address is Highview House 1st Floor, Tattenham Crescent, Epsom, Surrey KT18 5QJ.
The purposes of data processing
If you complete a form on any of our websites in order to access our services, or by corresponding with us by phone, e-mail or otherwise, the personal data you provide may be collected by Oxford Global Marketing Ltd. This includes information you provide if you register to attend a congress, register your interest to receive a congress agenda, sponsorship brochure, live or recorded webinar, enquire for general information or post content to a website. The information you give us may include your name, employer, job title, e-mail address and phone number.
We use a combination of Google Analytics & other targeting cookies on our websites:
These cookies record your visit to the Websites, the pages you have visited and the links you have followed. We will use this information to make the Websites and any content sent to you more relevant to your interests.
Google Analytics is a web analytics service provided by Google, Inc. Google Analytics sets cookies in order to allow us to evaluate and report on the use of our website. It is widely used across the web and all data is anonymised meaning the cookies carry no personally identifiable information.
These cookies help us to understand our visitor’s behaviour and allow us to make improvements to better our user’s experience.
The data given as stated above will be stored on Oxford Global Marketing Ltd.’s database (unless you notify us that you no longer wish us to retain such information. In which case it will be deleted) Oxford Global Marketing Ltd will only use this data in order to contact you (by email or telephone) on the basis of legitimate interest. If you do not wish to receive certain content you can update your preferences here.
We will only use your Personal Information (including information we receive from other sources) in the following ways (depending on the types of information): (i) so that we can perform a contract with you; (ii) for the purposes of legal compliance; and (iii) for the purposes of our legitimate business interests (namely to carry out and improve our business, analyse the use of our Websites and services and support our customers and Website users).
Oxford Global Marketing Ltd will contact you via email or telephone, with information that we believe is relevant to you (on a congress and its relevant resources content) You will need to notify us that do not want to receive this particular event information. In which case your profile will be updated.
Should you request us to amend your data, we will endeavour to do so within 1 week of you notifying us. If you wish to be deleted from our database, you will need to notify us. In both instances this update will take affect within 1 week of you notifying us. However, you may receive communications for this transitional period while we process your record.
Oxford Global Marketing Ltd will also use the information which you provide in aggregate form (i.e. so that no individual users are identifiable) to determine demographic profiles in order to: develop marketing profiles and assist in strategic development, enable site audits to be performed and enable Oxford Global Marketing Ltd to review, develop and improve the services which it offers.
In addition, Oxford Global Marketing Ltd will use your information to notify you about changes to our services.
Keeping your personal information up to date
Oxford Global Marketing Ltd take all reasonable action to ensure that the information we collect and use is accurate, complete and up to date. However, the accuracy of the information depends to a large extent on the details you provide. That’s why we recommend that you keep us up to date with changes to your personal details/preferences and let us know if there are any errors in our information. We perform regular reviews of our data and records retained are not kept for longer than necessary.
To whom is your personal information disclosed?
Oxford Global will share your Personal Information with selected third parties including business partners, suppliers and sub-contractors for the performance of any contract it enters into with them or you.
If you attend an event then a sponsor or exhibitor may scan your badge. This is the equivalent to handing over your business card. Should you allow your badge to be scanned Oxford Global will share your Personal Information with the relevant sponsor or exhibitor.
If you register for a sponsor workshop or session (by actively selecting this option at the point of registration or allowing your badge to be scanned on entry to the session), you are agreeing to share your personal information with the named sponsor.
For further information in relation to these rights, please see the Information Commissioner’s Office website.
How do we protect your information?
Oxford Global is committed to data security and will take the appropriate technical and organisational measures to ensure that your Personal Information is treated securely.
Oxford Global takes steps to guard against unauthorised access to the Personal Information of the users of the Websites. Although it makes every effort to create a secure environment for your Personal Information, Oxford Global cannot guarantee the safety of any Personal Information which is transmitted to us on-line and/or via email as, unfortunately, the transmission of information via the internet is not completely secure. Although Oxford Global will take appropriate technical and organisational measures to protect your Personal Information, any transmission is at your own risk. Once we have received your information, we will use appropriate technical and organisational measures to try to prevent unauthorised access.
We will only keep your Personal Information for as long as we reasonably require and, in any event, only for as long as the Data Protection Legislation allows.
Where Oxford Global has given you (or where you have chosen) a password which enables you to access certain parts of the Websites, you are responsible for keeping this password confidential. We ask you not to share a password with anyone.
If you have any questions or concerns about Oxford Global Marketing Ltd.’s use of your personal information, please email email@example.com or write to: Oxford Global Marketing Ltd. Part 1st Floor Godstow Court, Minns Business Park, Botley, Oxford, OX2 0JB.
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